How I Created a Publishing Schedule with Google Calendar

Photo by Benjamin Dada on Unsplash

Want to schedule your future articles and stories way in advance without the use of a dozen paper calendars? I feel you.

I used to print out a year and tape the months on my closet door to review it every day. It was nice, but it was getting hectic as I was writing more.

I barely had room to fill in when I had many publications in one day. There had to be a better way of doing this.

My day job uses Google calendar to schedule programs, meetings, and assigned weekends we’re scheduled to work. A lightbulb popped above my head.

Why am I not using Google Calendar? I have a Google account! Plus, I’ll be saving trees not printing hard copy calendars.

After using Google calendar to organize my scheduled writing projects, I’ve become more productive. It’s fun getting ahead!

Let me show you how you can create a solid publishing schedule with Google Calendar:

1. Set Up Your Google Account

First, you’ll need a Google account to gain access to Google Calendar. Here’s a quick video on how to setup.

Now you have your account, you can either type in “Google Calendar” on Google search or click on the six little squares on the top right corner beside your profile pic. There you’ll find the blue calendar icon.

The calendar icon as you click the nine squares (via me)

2. Set your Goals and a Proposed Assignment Schedule

Before you go any further, do you have any writing goals in mind? Are you planning to post once or twice a week?

Got any clients who want content published on specific dates? Have multiple blogs/websites?

Here’s a glimpse of how I scheduled and color-coded my posts. It’s not perfect since I missed a few days here and there, but you should get the idea.

May was a good month (via me)
  • Pink: romance novel book blog (Tuesdays and Thursdays)
  • Orange: Tumblr fanfiction blog (Fridays, Saturdays, and Sundays)
  • Red: Website I contribute paranormal articles (every other Saturdays)
  • Yellow: general book blog (Tuesdays) *supposedly*
  • Dark green: my day job’s company blog (voluntary; every other Wednesdays)

My posting schedule changes every month or so since I like to test to see which days works or not.

Enter the clients, blogs, and websites you’re writing for in “Notes.”

If only every writer’s schedule was this small lol (via me)
  • Click on the lightbulb “Keep Notes” icon on the upper right side of your calendar page
  • Enter your info. For example, let’s say you write on Medium (Mondays), another blog (every other Mondays and Wednesdays), and for one excellent-paying client (Fridays and Saturdays).

3. Fill the Calendar

Your next step: fill in the posting dates on the calendar.

Medium

  • Click on the first Monday of the month
  • Enter “M” for Medium in “Add title and time.”
  • Click on “More options.”
What should pop as you choose your selected date (via me)
  • Change “Does not repeat” to “weekly on Monday.”
Choose “weekly” so you don’t have to individual click on every single Monday! (via me)
  • Go to the colored circle and change it to graphite for now. You’ll find out why later.
  • Click “Save”

Now you have Medium set for every single Monday.

Hooray! You filled up all of your Mondays! (via me)

Your Other Blog

  • Click on the first Monday of the month
  • Enter “B” (for your secondary blog) in “add time and title.”
  • Click on “More options.”
  • Click “Does not repeat.”
  • Go down to “custom.”
Go down to “Custom” for more options. (via me)
  • Change “Repeat every 1 week” to “Repeat every two weeks.”
  • Click on “Wednesday” so you’ll have it with Mondays
(via me)
  • Click “Done”
  • Change color to “Graphite.”
  • Hit “Save”
Your month should look like this now (via me)

Client

  • Click on the first Friday of the month
  • Enter “C” for the client on the “Add title and time.”
  • Go down to “Custom” on the “Does not repeat” scroll
  • Make sure you have “Friday” and Saturday” under “Repeat On.”
Just like you did with your Mondays & Wednesdays (via me)
  • Hit “Done”
  • Change color to graphite
  • Hit “Save”

Now you should have all the dates planned for the current month and beyond.

Your month is now complete! (via me)

Now, wait! What if you’re only publishing content until a specific date?

Click on the pencil icon whenever you change your mind about a date (via me)
  • Go back to the very first date you plan to post
  • Click on the “Edit Event” pencil button
  • Go back to “Custom.”
  • Under “Ends,” select “On” for a particular date or “After” for a certain number of occurrences
(via me)
  • Hit “Done” and “Save”

4. Color-Coding

I color code my dates when my posts are polished and set on schedule.

Ready to post your first Medium article? Here’s what you do:

  • Click on the date you plan for your first Medium to be published
  • Click on the “edit” pencil icon
  • Change the color from graphite to a color reminding you of your platform. “Sage” reminds me of Medium.
  • Add your article headline next to your platform symbol
  • Hit “Save”
  • Check to see if it’s on “This event” before moving on.
  • Click “OK.”
Your first article is ready! (via me)

Congratulations, your first Medium post is ready to go!

When the day comes, all you have to do is go through to see if your post is live on Medium. Now you can do the same with your next blog.

If you’ve already sent your edited articles to your client(s) ahead of time so they can set on their assigned dates, color the dates to remind you your content has already been shipped.

5. The New Year and Beyond

If you’re planning to switch posting schedules for a blog (or a client) for the new year:

  • Click on the first date you’re planned to post in the new year
  • Click on the “delete event” trash can icon to get rid of the old schedule.
  • Click on “This and Following Events”
  • Hit “OK”

Remember to change your posting schedule in “Keep Notes” as soon as the new year arrives

Now you know how to schedule with Google Calendar (at least how I do it). 😃

Do you use Google Calendar as your content calendar? How do you use it?

Love “How-to” articles? Read these:

Writing, Gaming, Books, Strange Stuff, and more. (writerduck.wixsite.com/alexandriaducksworth)

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